Minutes
Annual General Meeting
Wymondham Wednesday Bridge Club
May 11 2005
I. Apologies
Apologies Jan Anderson Shirley Thrower Peter Chatters Robin McDonald
II. Minutes from the Previous AGM.
These were accepted as a true record. Their acceptance proposed by Peter Rogers and seconded by Elizabeth Cobbold was carried unanimously.
III. Matters Arising.
None
IV. Officers Reports
1. Chairman.
The chairman thanked all the committee members for their help and all the club members for their support.
2. Treasurer
The accounts
reported an operating loss for the season of £97. This was due to a higher
degree of charitable activity than normal and the requirement to repeat without
charge to members a simultaneous pairs evening. No amendment to the clubs
revenues was proposed...
Interest on the bank balance had raised the reserves by £21 which was some way
short of covering the operating loss.
The treasurer thanked Val Bobbins for collecting the subs and M.C Corbett the
club’s honorary auditor for their services.
3. Tournament Directors Report
The directors found that we were a happy club which was easy to direct. They wanted us to play a little more quickly
4. Secretary
Report circulated with the agenda in which the retiring secretary thanked all the other committee members for their support of his role
V. Election of Officers
One officer was retiring permanently from the committee by rotation Janet Stenson. The Chairman thanked her for her support and help.
The following
nominations were received for committee posts for 2005-6
Chairman
Sue Hutchings
Hon Secretary
Michael Mitton
Hon Treasurer
Norman Comfort
Competitions Sec
Roger Stenson
NCBA Rep
Jan AndersonTournament Directors
Sue Hutchings and Jane Edwards
General Committee
Members
Ruth & Tim Semmence
Wally Sparrow
Linny Bailey
There being no other nominations the election of the new committee members was
carried unanimously proposed by John Brister and seconded by Linny Bailey.
VI. Constitution
The proposed
amendment to the Constitution regularising the clubs position with regard to the
Data Protection act was accepted. Clause 17 was added to the constitution which
reads:-
“The committee shall make a declaration to members of the computer records held
with regard to members and the purposes for which they are held and shall secure
the approval of the AGM to this declaration and adjustments to it as proposed by
the committee from time to time.
This declaration shall be regarded as a part of the constitution of the club and
all members by joining or renewing their membership shall be deemed to have
consented to the activities described in the Data Protection Declaration.
The the
revision to the constitution and the first Data Protection Declaration were
accepted unanimously
Proposed Mary Smith
Seconded William de Havilland.
VII. Matters on Which the Committee wishes to consult the Members
1. Members of the club voted by a large majority to commence playing at 7.15 pm. This decision would be in effect from 18th May 2005.
2.
Duplimat Boards
Members of the club endorsed by a large majority the use of Duplimat boards for
the club’s principle competitions the Pairs Event The Teams Event and all Sim
Pairs competitions.
3.
Playing Location.
There was no support amongst the members for a move of the playing location to
Bawburgh Village Hall.
4.
Teams.
There was no significant support for remodelling the Teams competition based on
cutting for partnerships.
5.
Bridgemate
The Committee advised the members that it was investing the desirability and
feasibility of investing in Bridgemate automatic scoring equipment. Members
would be presented with a report on the matter in due course and if any action
was proposed this would be considered at a general meeting of the club.
Roger Stenson
Secretary
Attachments
Treasurer’s Report
Draft of Revised Constitution
Draft of Data Protection Declaration made by the Club.